Manage employee information, contacts, profiles, and new user approvals.
UtopiaSystem Workspace
¶ HR Space
HR Space is the Human Resource workspace in UtopiaSystem. It provides HR-related functions for managing employees, attendance, leave, overtime, recruitment, performance, announcements, organization records, and HR approvals.
The workspace is designed for HR teams and authorized management users. It separates HR operations into clear parent areas so each user only sees the functions related to their role and permission.
¶ Current Status
HR Space is active in the deployed system and opens into HR documentation choices based on the HR areas users are allowed to access.
| Launcher location | Spaces / HR |
|---|---|
| Main app access | hr.app.access |
| Workspace areas | HR Recruiter, HR Generalist, and HR Performance |
| Status | Active |
- HR Space is permission-based and only shows HR areas the user can open.
- HR Recruiter is available through
hr.recruiter.view. - HR Generalist is available through
hr.workspace.manage. - HR Performance is available through
hr.performance.view.
¶ Purpose
The purpose of HR Space is to centralize HR operations in one workspace.
Instead of managing HR tasks across separate tools or manual records, HR users can access employee information, approvals, attendance records, recruitment workflows, and performance-related pages from the same application. HR Space supports both daily HR administration and higher-level HR review activities.
Review leave, overtime, benefits, and advanced salary workflows.
Monitor attendance, HR calendars, birthdays, and workforce visibility.
Handle job postings, candidate tracking, hiring records, and recruitment pipelines.
Review feedback, incident reports, performance analytics, and related details.
Users only see the HR divisions and tools they are allowed to open.
¶ Access Control
HR Space is permission-based. Users can open HR Space only if they have the correct access rights.
| Access Area | Policy Key | Purpose |
|---|---|---|
| HR App Tile | hr.app.access | Allows the HR app to appear on the main launcher. |
| HR Recruiter | hr.recruiter.view | Allows access to HR Recruiter workspace. |
| HR Generalist | hr.workspace.manage | Allows access to HR Generalist workspace. |
| HR Performance | hr.performance.view | Allows access to HR Performance workspace. |
¶ Choose HR Documentation
Select the HR module documentation you want to read.
¶ HR Recruiter
Job postings, candidate pipeline, hiring records, and candidate tracking.
Open documentation¶ HR Generalist
Employee records, approvals, leave, attendance, announcements, and organization management.
Open documentation¶ HR Performance
Feedback, performance records, analytics, reports, and performance review activity.
Open documentation¶ Workflow
A typical HR Space workflow may include these steps.
- Review employee registration
- Manage employee records
- Monitor attendance
- Review leave applications
- Verify overtime
- Publish announcements
- Manage organization data
- Review performance feedback
- Track recruitment candidates
¶ Current Status
HR Space is active in the deployed system.
| HR App | utopia-hrms |
| HR Recruiter | /hr-recruiter-space |
| HR Generalist | /hr-generalist-space |
| HR Performance | /hr-performance-space |
HR Space is the main workspace for HR operations in UtopiaSystem.
It provides structured access to HR Recruiter, HR Generalist, and HR Performance functions so HR users can manage employee records, attendance, leave, overtime, announcements, organization data, performance feedback, and recruitment workflows in one centralized system.
¶ Current HR Space Notes
HR Space covers HRMS features that support shift roster accuracy, HR calendars, employee information, payslip visibility, and overtime verification.
¶ Shift roster
Shift roster views should distinguish drafts from published schedules, keep the edit button visible to the right roles, and stay aligned across Work, HRMS, and Personal views.
¶ Calendar and employee details
The HR calendar company dropdown is scrollable, employee details include the current employment categories, and personal information labels use Full Name and Short Name.
¶ Overtime and payslips
Overtime verification should guide HR Generalists through the current approval flow. Team payslip access depends on HR assignment, and disabled delivery states should explain why a document cannot be delivered.