Finance workflow control center for payment processing, claims verification, and account reporting.
FinanceDocumentation
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Account Space is where the Accounts team reviews, verifies, tracks, and processes finance-related requests. It is mainly used after requests have already been submitted by employees, managers, HR, or other teams. Accounts verifies the details, applies the right approvals, and prepares approved items for bank processing.
A common end-to-end flow from request submission to bank processing.
1Request SubmittedUser, manager, HR, or team submits a finance request.2Earlier ApprovalReviewed and approved by required earlier approver.3Accounts VerificationAppears in Account Space for Accounts verification.4Accounts ReviewAccounts checks documents, amounts, and remarks.5Accounts DecisionAccounts approves, rejects, or requests changes.6Account PayableIf approved, item moves to Account Payable.7Bank ProcessingAP processes and submits to bank.8History & TrackingRecord remains available in history or tracker pages.
If supplier setup is incomplete, Accounts must complete it first.
Accounts verifies or rejects the payment request.
Accounts may add/update item details and remarks.
If approved, it moves forward to manager approval or AP depending on the flow.
AP later submits the supplier payment to the bank and can upload a bank receipt.
Trackers, History, and Petty Cash
Supplier Payment Tracker: User opens the tracker, checks request status, and opens records for more details.
Supplier Payment History: User reviews past supplier payment records for reference.
Backcharge History: User opens past backcharge records and reviews activity history in read-only mode.
Petty Cash Overview: User selects an employee and checks received, pending, approved, and remaining petty cash balances.
Setup & Reference
Supplier List: User views, adds, or updates supplier details such as supplier code, company name, TIN, business registration, bank name, and account number.
If a payment request used a temporary/manual supplier, Accounts can complete the supplier setup here.
Item Code List: User views, adds, or updates reusable item details for supplier payment verification.
Item codes help standardize payment descriptions, categories, account codes, unit prices, and related item information.
Account Payable
Claims Payments: AP checks approved claims, submits them to the bank, and the record remains available in summaries/history.
Backcharge Payments: AP opens approved backcharges and submits them for bank/payment processing.
Supplier Payments: AP opens approved supplier payments, submits them to the bank, and may upload the bank receipt.
AP Analytics: User reviews payment-related data and trends for monitoring.
Payment Summary: User reviews payment records in one combined summary view.
Advance Salary AP: AP reviews approved salary advances and submits them for bank processing.
Finance Manager Workspace
Finance manager opens Finance Manager Workspace.
The manager sees supplier payment requests waiting for finance manager approval.
Manager opens the request and reviews supplier, invoice, amount, and payment information.
Manager approves or rejects the request.
If approved, it continues to the next Accounts/AP step.
If rejected, the request stops or returns based on the workflow status.
In short
Account Space is the place where Accounts verifies finance requests, manages supplier/payment references, and prepares approved items for bank processing.