Available modules that users can open when they have permission.
UtopiaSystem Applications
¶ Applications
Overview of the applications and modules that make up UtopiaSystem.
UtopiaSystem is made up of multiple applications and modules that work together as one internal platform.
Each application focuses on a specific business area, while the launcher connects them through a single entry point.
¶ Application Summary
Some applications are already active, some are restricted based on user access, and some are planned for future rollout.
Business-sensitive areas that depend on roles, permissions, and data scope.
Planned modules that may appear in the launcher during rollout.
| Application | Purpose | Status |
|---|---|---|
| Launcher | Main entry point for choosing apps and tools | Active |
| Personal Space | Employee self-service, claims, leave, overtime, and personal workflows | Active |
| Work Space | Permission-based approvals, reports, applications, review, and warehouse workflows | Active / Controlled Access |
| HR Space | Attendance, performance, recruitment, and HR operations | Active / Controlled Access |
| Finance Space | Supplier payments, backcharges, claims verification, and finance workflows | Active / Controlled Access |
| Operation Efficiency Space | Warehouse, inventory, approvals, and operational workflows | Active / Controlled Access |
| Sales Space | Order creation, customers, and trip logs | Coming Soon |
| Fleet Tracker | Vehicle, trip, and fleet utilization tracking | Coming Soon |
| Outreach | Campaigns and customer outreach | Coming Soon |
| Replybox | Unified inbox for customer replies | Coming Soon |
| Asset Management | Register, assign, and audit company assets | Coming Soon |
¶ Core Applications
The main business spaces handle daily work across employee, HR, finance, operation, and sales workflows.
¶ Launcher
The post-login home page for UtopiaSystem. After signing in, users are shown available spaces and tools based on their permissions.
- Display available UtopiaSystem apps
- Hide apps the user cannot access
- Show upcoming modules as coming soon
- Show Work Space only when at least one Work permission exists
- Provide a single starting point after login
- Keep the system feeling like one connected platform
¶ Personal Space
The employee self-service area for personal work-related actions such as claims, leave, overtime, and other employee workflows.
- Claims submission and tracking
- Leave-related workflows
- Overtime-related workflows
- Employee self-service features
- Personal work records and requests
¶ Work Space
A permission-based operational area for approvals, reports, applications, review queues, and warehouse workflows.
- Claims, SGS commission, supplier payment, backcharge, leave, and overtime approvals
- Leave history, overtime summary, activity logs, petty cash, supplier payment, and backcharge reports
- Supplier payment request and backcharge applications
- Incident report and improvement suggestion review
- Inventory, locations, stock movement, and warehouse activity log
¶ HR Space
Supports HR-related processes such as attendance, performance, recruitment, and staff operations.
- Attendance workflows
- Performance-related processes
- Recruitment support
- HR operations
- Employee data management
¶ Finance Space
Supports finance and account-related operations, including a backend service for deeper finance business logic.
- Supplier payment workflows
- Backcharge management
- Claims verification
- Finance approvals
- Finance records and processing
¶ Operation Efficiency Space
Supports operational workflows such as warehouse operations, inventory, approvals, and process efficiency.
- Warehouse-related workflows
- Inventory operations
- Operational approvals
- Efficiency tracking
- Process coordination
¶ Sales Space
A planned module for order and customer-related workflows. In the launcher, this module may appear as coming soon.
- Order creation
- Customer records
- Sales trip logs
- Sales workflow tracking
¶ Supporting Tools
Supporting tools extend the platform with focused workflows for transport, outreach, communication, and asset tracking.
¶ Fleet Tracker
A planned supporting tool for vehicle and trip monitoring.
- Vehicle tracking
- Trip records
- Fleet utilization
- Operational transport visibility
¶ Outreach
A planned tool for campaign and customer communication workflows.
- Campaign management
- Customer outreach
- Follow-up tracking
- Communication planning
¶ Replybox
A planned unified inbox tool for collecting and managing customer replies in one place.
- Unified customer reply inbox
- Reply tracking
- Response management
- Customer communication visibility
¶ Asset Management
A planned tool for registering, assigning, monitoring, and auditing company assets.
- Asset registration
- Asset assignment
- Asset audit records
- Company asset tracking
¶ Access and Availability
Not every user can access every application.
Application access depends on the user's permissions. Apps without access are hidden from the launcher, while coming soon apps and tools may still be shown during rollout.
Work Space is not missing when it does not appear. It is hidden unless the logged-in user has at least one Work-related permission.
This access model helps keep sensitive areas protected while still giving users a clear view of the wider UtopiaSystem ecosystem.
¶ Technical Mapping
| User-Facing Application | Project / Module |
|---|---|
| Launcher | utopia-launcher |
| Personal Space | utopia-personal |
| Work Space | Permission-based Work routes and features |
| HR Space | utopia-hrms |
| Finance Space | utopia-finance-frontend and utopia-finance-backend |
| Operation Efficiency Space | utopia-oe and utopia-oe-backend |
| Admin / Access Management | utopia-admin and access features inside the platform |